BOD Meeting Minutes – March 2019

BOD Meeting of March 11, 2019

PRESENT: Sam Valenza, Larry Ohda, Al Perry, Harley Shepherd, Terry VanDenboom, Randy Scott, Todd Hendrey
Meeting called to order at 5: 25 by President Sam Valenza
Minutes of February 4 , 2019 – Accepted as presented 6-0
Treasurers Report:
Accepted as read, attached by reference.
2019 Projects:
Additional concrete work to complete sidewalks on field 1 station 8 to 4 and from stair case sidewalks to semi-circle on all skeet fields.
With current expenditures identified below it was decided to move this concrete work to later in the year.
Blacktop area from barn entrance to parking lot.
Quotes received and evaluated from William Charles and King Blacktop.
Board approved motion for Sam Valenza to authorize and contract with William Charles to complete work which includes full blacktop of the area between current blacktop parking lot and the garage entrance. Blacktop cost is $9,200 with additional cost of $5,300 if base depth enhancement is required. Motion passed 6-0.
A motion was made to authorize the procurement of new skeet throwing machines for all three fields at the president’s discretion. The motion passed 6-0 and the club purchased machines for fields 1 and 2, including installation, this year with a third set priced for procurement and installation next year. Machines will be installed later this spring on fields 1 and 2. The new machines were procured at a price of $10,035 per set/field with additional cost of approx. $600 each for installation. The old machines are being donated to the Boy Scouts.
The President and Secretary met with a member of NIRPC for a status of their plans for developing the gravel pit and property adjacent to the RSC property. The status is that the plans were going forward on a long term basis consistent with original plans. We asked if we could formally expand the 5-stand overshoot with documented agreement. He would bring up our request at their next meeting.

2019 Events

Annual meeting 3/30
Spring Clean-up 5/4
Silver Dollar Shoot – July dates 22nd and 23rd
Landfill Lunch – 9/20
Bragging Rights shoot – 10/12
Instead of organized shoots throughout the year several lunches will be provided In support of various shooting venues.
5 Stand – April 27
Trap General shooting – July 13

New Business:
The Board will set up meeting with NIRPC to discuss status of land deal with S&T. Meeting tentatively scheduled for February 2019. Complete see above note.
To improve and provide consistent safety briefings to new and current members, a review of current documentation and development of an implementation plan is being undertaken. Action: Randy Scott. Complete and new Safety Orientation briefing form established for new members.
A review of the club policies and procedures is being conducted for relevancy. Action Al Perry. Complete and updated book in clubhouse
Meeting adjourned at 6:40.
Next Board meeting is Monday, April 2 @ 5:30 PM
Respectfully submitted – Al Perry, Secretary